This page serves as a rough guide for what you (a student) need to do in order to get reimbursed for events you might organize on behalf of the Graduate Student Council.
Once you have decided to host an event that requires funding, you need to create a budget. Estimate how many people are going to attend (with some type of survey). Then estimate the cost of supplies that you will need based on the survey.
Once you have an idea of how many people will attend, create a list of supplies and their costs (a budget). Send the budget and a request to host the event to Robert Marcum at least a week before the date of the event.
There are a number of rooms available to the CS Department and to grad students in general. There are various meeting rooms in the GLC available for different group sizes. The KnowledgeWorks II building in the CRC also has some rooms available, though you may not get many attendees from the main campus.
The CS department works with certain establishments in the Blacksburg area (Moe’s, Domino’s, Papa John’s, Jimmy John’s, etc). These places will bill the department directly, meaning you don’t have to bother with reimbursements. However, you can get get food from some other establishment if you so wish.
To be reimbursed, you need the following:
Other resources for events and reimbursements:
Buy food for 10 more people than RSVP’d up.
Domino’s:
Drinks: