Attendees:

Robert Capra, Nathan Conklin, Tracy Lewis, Ragavan Srinivasan, Kimberly Woods

Not present: Mir Farooq Ali, Pankaj Poddar

Meetings:

The next meeting is scheduled at 5:30 p.m. on July 25, 2000. Dr. Ramakrishnan will be present to discuss the seminar series.

Objective:

This meeting was designed to discuss several pending issues. An agenda for the meeting has been included within this document.

McBryde 133 setup

· 4 GTA stations will be made available in 133 B.

· 3 GTA stations will be available in 133 A.

· Undergraduate lobby and study areas will remain the same.

· 2 undergraduate advisors will occupy back two offices

· Rear entrance to 133 will be unavailable.

· Lockers will be included.

· Card access will prevent undergraduate students from entering after GTA hours are complete.

Lockers

· GTAs with grading assignments will be given priority for 133 lockers.

· All lockers in 655 will be emptied, and students will fill out form to request lockers.

· Priority may be given to students willing to share lockers.

· A combined request form may be used for lockers, 565 space, and GTA station assignments.

· The aforementioned form may be made available online in future.

· Lockers will be awarded to those who do not have office space elsewhere

 

 

· Each GTA will sign up for office hours and a station with/without a computer using a GTA form.

· Each GTAs name and office hours will be posted on the entrance to each GTA station.

· A sign-up sheet listing the available hours for each station will also be posted.

· GTAs requesting additional time, or holding non-traditional office hours will use sign-up sheet.

· GTA stations will be made available to the graduate community at-large during available times.

· GTAs will have priority to use stations in the event that all stations are full; a sign to this effect will be posted outside each station.

· Students will have to reapply for space in summer.

· Priority will be given to Ph.D. students who do not have office space allocated

· elsewhere.

· Master’s thesis students will be given priority, followed by master’s coursework-

· only students.

· Space assignments will be on a yearly basis for Ph.D. students; on a semester basis for master’s students.

· Dr. Ramakrishnan will start a weekly seminar series.

· Nathan will be coordinating this series with Dr. Ramakrishnan.

· Series will be scheduled every Wednesday at 4:00 p.m, starting August 30, 2000.

· External and internal speakers will present topics.

· September 12 – Patterns Research, HCI

· Graduate Student Panel will take place after the reception.

· Mentor meeting will be scheduled to inform mentors of their responsibilities.

· Checklist of important ‘things to accomplish’ will be provided to new graduate students.

· Meet with Drs. Kafura and Schuetz to gain their approval of the Mentoring Program. Request registration be moved to Saturday.

· Compose an email seeking volunteer mentors.

· Get a list of new graduate students from Sharon Donahue

· Meet with Dr. Shaffer regarding funding for the orientation reception.

· Meet with Dr. Shaffer regarding updating the GPC website.

Agenda

I. Contact your committee/groups!

II. Status of space allocation requests for 565 for the rest of the summer (Tracy).

III. Status of checking account name transfer (Pankaj).

IV. Sandy may need some help moving stuff around (Rob – email).

V. MS Software (Rob).

VI. Review of space allocation for Fall 2000

a. 133 A/B – 5 – 7 stations; GTA by day; gradlab by night

b. primary GTA, secondary gradlab; GTA reservations

c. printer

d. lockers (18 additional, primary GTA)

e. only have existing McB 128 computers to use for GTA stations, for now.

VII. SCHEV funding

VIII. Fall Space/Locker Allocations (Tracy)

a. Application form changes

b. Cubes in 565

c. Lockers in 659 and 133

d. Maybe cubes in Brodie

e. Priorities, then lottery

IX. New Grad Student Orientation (Nathan and Kim)

a. Friday, August 18, 2000

b. 1 – 3 p.m. "Official" CS Orientation

c. 3 – 4 p.m. Grad Council Presentation

d. 4 – 5 p.m. Reception

e. 5 – 7 p.m. Registration

X. All-Grad Student Picnic (Nathan, Kim, Sandy)

a. Sandy has offered her house.

b. August 26, 2000.

c. Transportation

d. Games – croquet, bocci ball, etc.

e. How to motivate existing graduate students to come

f. Faculty?

XI. Mentoring Program (Nathan, Kim)

XII. Faculty Seminar Series (Nathan)

XIII. Lab clean-up (Tracy)

a. Clean-up day at start of Fall semester

b. Clean-up committee incentives

c. Prizes, rewards

XIV. Career stuff – Sandy’s resume seminar

a. Resume/Interviewing workshop

b. Career fairs

XV. Catering for our events

XVI. RedHat Letter

XVII. Questions about NOVA students and NOVA Grad Council

Submitted by: Kimberly Woods July 27, 2000